Process, ethics clarified at the joint meeting of the council and the planning committee

In recent months, the number of conditional use applications for construction projects around the village has been approved by the village planning committee or is in the pipeline for approval. The planning committee, whose members are responsible for approving construction projects on behalf of the village, must navigate the current and amended ordinance rules established by the village council.

The best way to interpret the ordinance was part of a conversation at a joint meeting of the Planning Committee and the village council on August 30th.

The meeting was scheduled at the request of Chair Brian Haush to better clarify the role and responsibilities of the Planning Committee in the zoning approval process.

“We have the feeling that our communication is not always good enough, so I would like to make sure that the council communicates out of the way of the planning committee. [that] The planning committee understands the council’s policies, “Haush said.

The importance of establishing a clear directive is the conditional use application for various projects, including 314 Dayton St., a new location for public radio station WYSO, in a building owned by comedian Dave Chappelle’s company. You can see it in the recent approved Dock of the Planning Commission. , Iron Table Holdings. Other projects approved by the Commission include 108 Cliff St. Includes zoning applications that facilitate the concept of apartments and pocket neighborhoods such as Lumber Yard Market and Eatery, an extension of Cresco Labs in 1130 Springs Way, and the recently completed Glen Cottages sponsored by YS Home. , Inc. Temporary guest accommodation, or navigating change orders for TGL, has also been in the limelight at recent planning committee meetings.

These projects allow village staff, councils, and planning committees to follow best practices, along with the new challenges of establishing a village building department to oversee building permit approvals and interpreting recently strengthened TGL regulations. Require you to be on the same page, policy and ethical guidelines.

Land annexation is also within the line of sight of the planning committee. This is illustrated in a recent process involving the development of Overler housing on the south side of the village, just off Spiran Road. After the council approves the village’s building sector in July, the speed at which the committee can approve the project will also increase. The fast-growing sector has cleared the final hurdles with state approval, as announced at the Council meeting on September 7, and is now fully functional. Budget allocation is primarily under the jurisdiction of the village’s zoning and development departments.

At a joint meeting on August 30, the village’s solicitor, Breanne Parcels, outlined the legislative and administrative functions of both groups. The planning committee has five members appointed by the council. One of the members also participates in the Village Council. Members have been appointed and staggered for five years, and only one member can live outside the village.

According to Parcels, the planning committee is given legislative and administrative power through the village’s constitution and is responsible for zoning recommendations and approval of land survey changes.

The Commission has both legislative and quasi-legislative powers. “When the Commission adopts general rules or policies that apply to a wide range of individuals, interests or situations, it works from legislative power,” Parcels said. Parcels also emphasized ethics during her presentation. Under Ohio’s ethical law, conflicts of interest are not the only focus of the law. According to Parcels, the emergence of improperness is considered.

“There is no need for a real conflict of interest. If a member of the planning committee appears to be involved in a concession, it is a matter of public awareness and, from a legal point of view, a public trust,” Parcels said. Mr. says.

Councilor Marianne McQueen asked Parcels about the process needed to review the zoning method through the establishment of the Task Force. She showed both real and virtual examples of other communities that modified zoning methods to allow neighboring groups to combine their lands for collaborative projects such as gardening and starting home-based businesses. ..

According to Parcels, “The council is the first step. To change the zoning code, which can have a significant impact on the land use of the entire village, we need to start with the council.”

She also stated that the current village code has no mechanism for establishing a task force. “It will be assigned to staff for research,” Parcels said.

PUD process

The process for planned unit development or approval of PUD was also reviewed. According to zoning administrator Denise Swinger, Yellow Springs PUDs are typically 5 acres, but some are smaller.

PUDs are usually single-family homes, but they can also be condominiums and townhouses. The community may belong to the Homeowners Association (HOA).

According to Swinger, the PUD application process involves additional steps if it is less than 5 acres. That is, the applicant must contact the council to obtain permission to build a community on less than 5 acres. If the council approves the request, the applicant will meet with village staff for a preliminary meeting to discuss the infrastructure and utilities required for the project. After meeting with staff, the next step is to submit an application and request a working session with the planning committee. The purpose of the meeting is to review the plan and allow members to request specific information and provide feedback on the application prior to the hearing. A hearing will then be scheduled with the Commission, during which the Commission will approve or reject the application.

“This process takes at least 3-4 months to complete the PUD process,” Swinger said.

“Major changes can take a long time in the process,” she added.

Commission Chair Frank Doden provided some kind of cheat sheet to help members better interpret the zoning code after the previous experience of the Millworks approval process took a long time due to confusion with the process. created.

“Part of the confusion was how to write the code,” he said.

Mr. Doden said he had created a script that would eventually be distributed to the Commission so that the process would “become more meaningful to the Commission and the general public.”

In a follow-up discussion, Housh concluded that the fee process needs to be better integrated.

“From the perspective of council goal setting and strategic planning [Council] We need to think carefully about the planning committee process. ”

Matthew Kirk, a member of the committee, called on the council to consider actively adjusting the zoning code.

“”[We need to be] Finding ways to make things more frictionless in order to integrate them into infills and other developments, “Kirk concludes.

Housh accepted the proposal, saying, “I hope it’s something we can explore.”

The meeting was attended by Chairman of the Council Brian Haush, Vice President Marianne McQueen, Members of the Kevin Stokes Council, Lisa Krieger and Laura Karlis. Planning Committee members Frank Doden, Chair, Matthew Kirk, Stephen Green, Sarah Amend, Susan Styles and Gary Zaremsky were also present.

At the next Planning Committee meeting on Tuesday, September 14th at 7:00 pm, a proposed conditional use application hearing for a comedy club and restaurant owned by Iron Table Holdings was held at 225 Corry St. It will be held at.

Process, ethics clarified at the joint meeting of the council and the planning committee

Source link Process, ethics clarified at the joint meeting of the council and the planning committee

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